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Legal Policy

Privacy Policy (Strong Protection)

What data is collected, how it is used, retention periods, sharing, and user rights.

Audience: All users and tenant organizations. | Last updated: March 5, 2026

This Privacy Policy explains collection, use, sharing, retention, and protection of account and platform data.

1. What We Collect

  • - Identity data including name, email, organization, and account roles.
  • - Security data including login logs, IP, browser, and device context.
  • - Meeting metadata such as title, time, and participants.
  • - Content you submit including notes and attachments where supported.
  • - Billing metadata and transaction references; full card data is handled by payment processors.

2. How We Use Data

  • - To provide scheduling and account features.
  • - To manage role-based access and organization controls.
  • - To prevent abuse, detect fraud, and maintain security logs.
  • - To process billing and subscription operations.
  • - To send essential notifications and improve service performance.

3. Sharing

  • - Data may be shared with your organization owner/admin for management and security purposes.
  • - Data may be shared with infrastructure and payment providers needed to operate the Service.
  • - Data may be disclosed if required by law, legal process, or emergency security response.
  • - We do not sell private messages or customer content to advertisers.

4. Cookies

  • - Cookies may be used for session authentication, security controls, and analytics.
  • - Disabling cookies may reduce functionality or prevent secure login flows.

5. Data Retention

  • - Data is retained as needed for operations, compliance, security investigations, and dispute resolution.

6. Security

  • - We apply reasonable safeguards, but no online system can guarantee zero risk.

7. Your Rights

  • - Depending on jurisdiction, you may request access, correction, deletion, or export of data.
  • - Certain records may be retained where required for legal or security obligations.

8. Children

  • - The Service is not intended for children under 13 except where use is lawfully managed by school or guardian programs.

9. Contact

  • - Privacy requests: privacy@terminod.com